GSA Announces New PO Portal

Have you provided an ordering email address in your latest GSA Advantage! upload? If you haven't, you won't be able to access the GSA Advantage! Purchase Order Portal. We can help you prepare an Administrative catalog upload for a nominal fee of $150. Just email us the following information:  your point of contact's name, email address, telephone number, and FAX number. Send your email to sales@sensoft.com or call 1.800.228.7270 or 703.453.9100 to discuss your requirements. 

The following excerpt is from GSA's announcement of its new GSA Advantage! Purchase Order Portal:

 

What is the GSA Advantage! Purchase Order Portal?  The "PO Portal" is a new website developed by GSA that allows you to easily view or print your GSA Advantage! purchase orders, or you may download your orders in a number of formats including XLS, TXT, XML, or PDF. The PO Portal will also allow you to submit status for your orders back to your buyers via GSA Advantage!.

 

What is the URL for the PO Portal?  The new website can be accessed at:  https://www.poportal.gsa.gov. 

 

How do I access the PO Portal?  The PO Portal can only be accessed by the individual you have designated in your GSA Advantage! catalog.

 

Why do I need to submit an email for each of my order addresses?  To ensure that only those individuals you designate can retrieve your orders, GSA requires that you provide them the email address of an authorized individual for each of your order receiving addresses. Only those individuals will be provided access to the PO Portal and will only be able to access orders placed to that address.

 

What if I have one person who receives orders for several order addresses?  A single individual can receive orders for several order addresses. Provide the same email address for each order address. Since PO Portal accounts are by email address, there would be one PO Portal account for all addresses having the same email.

 

What if I have several people who need access to one order address?  Since PO Portal accounts are by email address, you would need to provide the account User id and password to any individual who you wish to access the account. GSA suggests you provide a generic email address which can be accessed by several individuals since PO Portal sends a daily email notice to this address listing the previous day's orders.

 

I'm currently getting my orders via FAX.  Will I still get my orders this way?  If you have provided an order address email, you must begin using the PO Portal. If you do not provide an email address, you will continue getting orders via fax. Please note that at some point in the near future GSA will no longer provide POs via fax, except under emergency conditions where necessary.

 

I'm currently getting my orders via EDI or XML.  Will I still get my orders this way?  Yes, even if you submit order address emails. If at some point you wish to use the PO Portal instead, please contact the GSA EDI help desk at 703-605-9444 and they can switch you over. Again, orders will not be sent to the PO Portal for contractors currently receiving orders via EDI or XML.

 

How does the PO Portal work?  Authorized individuals who login to the PO Portal may view, print or download orders. Orders appearing are those sent to order addresses having that individual's email associated with it.

 

How do I get started?  If you have provided an order address email in your EDI submission, you will get an initial email to register. During registration you will create a user ID and password that will provide you access to the PO Portal.

 

How do I know if I get an order?  Each day you will get an email listing all orders from the previous day (you will not get an email if there are no orders). If desired, you may change your Profile setting in PO Portal to also receive an email notice for each order, or you may simply check the site daily. A link is included in each email taking you to the PO Portal, login is required.

 

How do I retrieve my orders?  Once you login you are taken to the Active POs screen. If you have orders, you will see a link stating "You have 2 new purchase orders! Click here to retrieve". Once you click the link, the orders will appear on your screen. Clicking the link acknowledges receipt of the order(s). You may then view, print or download your orders.