GSA Advantage Catalog Uploads with Easy SIP® (Details)

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Easy SIP® supports all GSA Advantage! catalog types and features. Easy SIP® users can use our toll-free customer service desk for no additional charge. Training typically takes only a few minutes.

Download Files and Spreadsheet Templates

Here's how the Easy SIP® GSA Advantage upload works on our system.

  • On our web order form menu, you fill in and verify your GSA-required contract and contact information. You upload your spreadsheet(s), photo zip files, and/or your T&C document with labor hour pricing and possibly text based price lists.
  • Photos can be almost any image type, not limited to JPG or GIF; we convert them for you. Photos do not need to be renamed or resized; we do that for you. Photos can even be provided as web (URL) addresses and we will download them for you.
  • After processing, we will display all completed information on our secure website for your review and approval.
  • After you approve the data for upload, you can pay by credit card or from an emailed invoice.
  • Either way your catalog goes to your GSA or VA Contracting Officer for review and approval of the price list and/or T&C document.
  • If your catalog is rejected, you can correct the file(s) and upload them again at no additional charge.
  • Your information is confidential and will not be shared with anyone.

SenSoft monitors the approved files until they are published on GSA Advantage!. If you need our assistance with content, data editing, or file assembly, you can request additional catalog preparation services and are charged accordingly.

Producing Product Price List Catalogs

When you are on our Easy SIP® web order form menu, you enter the column letters that correspond to data columns within your existing price list spreadsheets. Your spreadsheets are organized in the normal way, with the product items in rows and the required GSA information in columns.. You don't have to move all your columns around or split your data into multiple files to use Easy SIP®. You will see your photos displayed the way that they will actually appear on GSA Advantage; no missing photo mysteries. Our Easy SIP® service also alerts you to the presence of waiver-required country codes and prevents accidental upload of non-compliant items.

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Producing Text Files

You can transfer a single Microsoft Word file or PDF as your T&C document (maybe with labor pricing information) to be uploaded by SenSoft.

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More about Product Price List Catalogs

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What are Product Price List Catalogs?

Product price list catalogs are electronic listings of your schedule products, prices, and photos in a data format suitable for display on GSA Advantage!. Your government buyers can "click purchase" on your products giving you direct sales 24/7 from around the world. By including any options and accessories, warranty statements, and shipping information, you can help your buyers make best value purchase decisions.

What are the types of Product Price List Catalogs?

Each type of catalog produces a different result on GSA Advantage!. A full or complete catalog is either your first catalog, or it completely replaces what you are currently displaying on GSA Advantage!. A change catalog enables you to provide line-by-line adds, changes, or deletes to your products. Administrative catalogs allow you to change names, addresses, and phone numbers, while sales catalogs offer you temporary selling opportunities. If you're a qualified BPA contractor, you can even produce BPA product catalogs.

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More about Text Files

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What are Text Files?

Text Files are created from your contract Terms and Conditions. GSA recommends that all Contractors publish theri terms and conditions on the Advantage web site so that they will be readily available to buyers. There is a link in the listing for your Contract on E-Library to your document, if it has been uploaded. When your products and services don't lend themselves to being "click purchased" by government buyers who are on GSA Advantage!, you can describe them in the same document with your terms and conditions. Services which require a Statement Of Work (SOW) in order to complete the sale are also included in Text Files. Professional engineering, project management, and consulting are examples of services typically described with labor categories and hourly rates. Often products that are complex or difficult to configure can be found in Text Files.

When are Text Files mandatory?

GSA's Vendor Support Center website contains a lookup table, known as "Schedules SIN/MOL" which you may view or download. This lookup table displays your contracts' Special Item Numbers (SINs) and the SIN type codes which tell you whether you must submit your products and services only as a Text File, or whether you have the choice to describe your products and services in either a Text File or a Product Price List catalog. GSA's "Schedules SIN/MOL" table can be found at the GSA Vendor Support Center's Schedules SIN-MOL-Photo-UPC table. Even for the few cases where a SIN is 'Product Price List Catalog only', once you provide a product catalog, you can also submit your Text File to provide additional information.

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